“Time is money”. This old adage also applies to document management in offices. Thanks to a new software range from Sharp for its OSA-compatible MFPs , companies can now noticeably improve their workflow efficiency. The Kayleigh accounting solution optimises access control and order accounting, while SimplifyPrint enables documents to be printed directly from an MFP. In contrast to its partner-based software range, Sharp is focusing on the MFP entry-level segment with its own solutionsToday’s MFPs offer all types of offices highly developed functions for printing, copying, scanning and faxing. However, employee work flows on machines are not always perfectly efficient. The new software range from Sharp helps to increase employee productivity, while also keeping costs in mind at all times.
More convenient printing thanks to SimplifyPrint
SimplifyPrint saves employee print jobs on the server until they actually need the document. After completing an authentication process, by entering a user name and password, for instance, the user can then select the relevant file on a network MFP and initiate the print job. This prevents documents from being taken by others, whether by accident or intentionally. Unnecessary trips to the MFP due to congestion on the data highway are also eliminated. “The benefits in terms of security, waste elimination, efficiency and productivity are plainly evident. Thanks to our pull printing solution, in the future, each time users go to the printer, their document will be waiting for them,” states Torsten Bechler, Information Systems Product Manager at Sharp Electronics Germany/Austria.
Optimum access control and order accounting with Kayleigh
The Kayleigh Accounting Solution enables companies to restrict the usage of Sharp multifunctional products to an authorised group of workers and also limit the range of available functions on machines on an individual basis if required. Unauthorised use is thus eliminated and confidential documents are protected from third parties gaining access to them. A further advantage lies in the fact that the software supplies a large number of useful company-relevant figures and data, thus helping to track print volumes and usage behaviour of individual departments and areas. “A company can thus determine exactly where its MFPs are used most efficiently. The costs incurred can also be allocated to individual people or departments on a pro-rata basis – all designed to ensure a maximised return on investment,” says Bechler.
Sharp expands its software range
With its OSA Network Scanner Tool launched in early 2011, Sharp is stimulating the development of innovative software applications for OSA-compatible MFPs even further. By using OSA Network Scanner Tools, this technology specialist has developed an innovative scanning solution for small companies which allows bi-directional exchange of scanned documents between multifunctional systems and employee PC workstations.
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